Sample Photography Agreement

Event Date: _______ Time Photography Starts: __________ Time Photography Ends: _____________________

Other shooting Dates and Times agreed on: __________________________________________________________

Location: __________________________________________________________________________________________

Your Name: ___________________________ House Phone: ____________  H/P_______________________

Address: __________________________________________________ email: _________________________________

Other Contacts for this Assignment and their Details


Nature of Event: _______________________________________________________________________

Event theme: please specify traditional / formal / informal / casual/ etc. ___________________________

Event Attire: describe event attire ________________________________

Photography fee agreed to: _________________ (plus applicable expenses as described in the contract). A deposit of $__________ is due upon the signing of this agreement, with the balance of $_______________ to be paid on delivery of the photographs. Terms are strictly cash on delivery.

Expenses: (The Client is responsible for all travel, accommodation, meal and transport reimbursements outside Kuala Lumpur and Petaling Jaya.  An estimate will be provided on request. ) 



AGREEMENT: This agreement is between ___________________ and Shan Szetho Photography.

RESERVATION: A signed contract and reservation fee are required to reserve the specified photography session described above.

PRE-EVENT CONSULTATION: Both the parties agree to a pre-event consultation several weeks before the event date to finalize the actual shooting times, locations, and the request list for specific photographs. All requests for specific photographs to be taken must be agreed in writing by both parties during the course of this pre-event consultation.

FILM and COPYRIGHTS: The photographs taken by Shan Szetho Photography are protected by copyright and cannot be reproduced in any manner without written permission. However on final payment, limited copyright ownership may be transferred to the CLIENT under these conditions:

  1. All photographic materials are the property of the CLIENT for the event’s intended use only.  These materials may not be used in any other manner or in any other form for any other occasion other than the event stated above.
  2. Copyright for all photographic materials shall remain with Shan Szetho Photography. The Client must obtain written permission from and compensate Shan Szetho Photography for any use other than that which was originally intended. 

EXHIBITION:  The CLIENT hereby grants Shan Szetho Photography permission to display photographs from this assignment as an example of their professional work and/ or for entry to photographic competitions.

MODEL RELEASE. The CLIENT hereby grants to Shan Szetho Photography and its legal representatives and assigns the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Shan Szetho Photography and its legal representatives and assigns from all claims and liability relating to the use of these photographs.

LIMIT OF LIABILITY: In the unlikely event that the photographer from Shan Szetho Photography is unable to photograph the said event, Shan Szetho Photography will make every effort to secure a replacement photographer. If a suitable replacement is not found, Shan Szetho Photography’s liability is limited only to the return of payments received. While every care is taken for the exposure, transportation and processing of the said photographs, in the unlikely event these photographs are lost, stolen, or destroyed, Shan Szetho Photography’s liability is limited only to the return of payments received. The limit of liability for the partial loss of any original photographs shall be the prorated amount of the exposures lost, calculated as a percentage of the total number of originals taken during the said assignment.

SECURITY DEPOSITS: In the event the photography session is cancelled by the CLIENT, all deposits paid are non-refundable. The CLIENT shall also be responsible for payment for any any cost, whether directly or indirectly incurred up to the time of cancellation.

COMPLETION SCHEDULE: Film developing and CD creation may take approximately two weeks to complete and deliver. Overseas and outstation assignments are expected to take longer. Requests for post-photography alterations may involve new or additional third party charges and these requests may result in a new deadline for finished delivery.

PAYMENT SCHEDULE: 50% due at time of signing of agreement. Balance payable in full upon delivery of the photographs.
I have read and understood the terms above. I hereby agree to the terms of this agreement.
Signed ______________________ (Client)      Date ________________   

For and on behalf of Shan Szetho Photography _____________________________________

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